Open the app

For demolition and civil supervisors

When work stops, your record starts.

Record unexpected finds, work stoppages and restarts as they happen. Capture photos, instructions, notifications and stand-down times on your phone, even without reception. Export a clear report to support your delay claim.

Try it free See a worked example
  • Works with no reception
  • Every change tracked
  • Voided records retained
  • PDF and spreadsheet

The problem

Work stops at 9:40. The argument starts three weeks later.

By then, memory has faded and the text thread doesn't say who instructed what. Every delay dispute comes down to the same four questions. Records made at the time answer them.

  1. 1

    Was it shown?

    In the hazmat survey, or on the drawings? Which document and page did you check?

  2. 2

    Who was told?

    Name, role, the time, and how: phone, in person, text or email. Then confirmed in writing.

  3. 3

    Who instructed it?

    The stop, the stand-down, and the restart. Each one, by whom and when.

  4. 4

    What did it cost?

    Every worker and machine on stand-down, from what time to what time, and where they went.

One find, start to finish

From unexpected find to restart, every step recorded.

This is the fictional worked example that comes with the app. Open it yourself in the app, or read the report it produces.

  1. Day 1 · Mon 05/10
  2. Suspected asbestos found under the ground slab. Photos before anything moves.
  3. Work stopped, area isolated. Two labourers and a 20t excavator start standing.
  4. Site manager told by phone: stand the crew until the hygienist attends. Confirmed in writing from the app.
  5. Labourers redeployed to another front. Their stand-down lines stop.
  6. Hygienist attends, samples taken.
  7. Excavator released. No other front suitable.
  8. Day 2 · Tue 06/10
  9. Results: positive for asbestos.
  10. Day 3 · Wed 07/10
  11. Licensed removal carried out.
  12. Day 4 · Thu 08/10
  13. Clearance certificate received, reference recorded.
  14. Restart instructed in writing by the site manager.
  15. Work resumes. The app works out the delay.
70.97hours of elapsed delay Clock time from work stopped (Mon 09:42) to work resumed (Thu 08:40), nights and weekends included.
2.96days of elapsed delay The same delay in days: hours ÷ 24.
10.40combined stand-down hours 2.30 h for each of two labourers, plus 5.80 h for the excavator.

Every value in the record shows when it was entered on the phone.

View the sample PDF report

How it works

Built for the person standing next to the find.

Stand-down timers for every worker and machine

Start a line when they stop, stop it when they're redeployed or released. Stand-down hours are added up for you, and the cost too, if you enter a rate. Lines that run past midnight are split by day.

Stand-down log showing 10.40 hours stood

The delay, worked out

The elapsed delay from work stopped to work resumed, in hours and days, alongside the specialist visits, the clearance, and who instructed the restart and how. The figures carry straight into the report and the spreadsheet export.

Calculated delay of 70.97 hours, 2.96 days

Every change on the record

Each value shows when it was entered. Change something later and the old value, the new value and the time are kept. A find recorded by mistake is voided with a reason, never deleted.

Change history with old and new values and times

  • Safety first

    Every new find opens with: stop, make safe, isolate. Then record.

  • Saves as you go

    Records save automatically on your device as you go, from the moment you start a find.

  • Photos, labelled

    Taken in the app or added from your gallery, marked which. Originals kept unchanged.

  • Confirmation in writing

    The message is written from your record and sent from your phone. The exact text is kept.

  • End-of-day check

    Five minutes before knock-off: photos, confirmations, timers stopped, records sent.

  • Reports in one tap

    A PDF report for each find, and a spreadsheet of the whole project with delay and stand-down hours worked out.

  • Backup file

    Everything, photos included, in one file you keep. Restore it on a new phone.

  • Site format

    dd/mm/yyyy, 24-hour times, plain words. Two times kept: the one you typed and when you typed it.

See the report you'd send.

The full record for one find, ready for the PM or the builder: what was found and where, who was told and how, the stand-down log with totals, specialist visits, clearance and restart, photos, the confirmation messages sent, and every change with its time. Five pages, from the fictional worked example.

View a sample PDF report

Built for site, not the office

No reception, gloves on, five minutes spare.

  • Works with no reception. Open it once with signal; after that it works in a basement.
  • Big buttons. Made to be tapped on site, not squinted at.
  • Record what you know. Add the rest later. Every entry is timestamped.

Built by a demolition and civil supervisor who knows what happens when site records are questioned weeks later.

Coming soon

For companies with more than one supervisor.

Coming

Cloud backup and sync

Records backed up as you go and on more than one phone. Data kept in Australia.

Coming

Team accounts

Invite supervisors and the office, choose who sees which projects. Viewers free.

Coming

Report checking

A reference on every report, so anyone can check it's genuine and unchanged.

Pricing

Early access

Free

Free to use while we're in early access.

  • No sign-up and no card needed
  • Every feature in the app today
  • PDF reports, spreadsheet export and backup files
  • Unlimited projects and finds
Try it free

Paid Solo and Team plans, with cloud backup and team accounts, are coming. We'll give notice on this page and in the app before paid plans start, and early users will get a launch deal.

Questions

Straight answers.

Do I need reception?

Only the first time you open it. After that it works with no signal at all: recording, photos, timers, reports.

Do I need to sign up?

Not during early access. No account and no card. Open the app and start recording.

Do I need to install anything?

No app store. Open it in your phone's browser and add it to your home screen. It works on Android and iPhone.

Where are my records kept?

In the app's storage in your phone's browser, on that phone only. They aren't sent anywhere. If you change phones, clear your browser's data or remove the app, the records go with it, unless you have a backup.

To make one: Menu → Backup & export → Back up now, then keep the file somewhere safe, such as your email or cloud drive. It holds everything, photos included. On a new phone, open the app and use Restore from a backup file. On iPhone, Safari can clear data for sites you haven't opened in a while, so back up regularly.

Cloud backup, kept in Australia, is coming.

Can I get my records out?

Always. A PDF report for each find, the spreadsheet for the whole project, and a full backup file.

What happens when paid plans start?

We'll give notice on this page and in the app before paid plans start. You'll always be able to open, print and export what's on your phone, and early users will get a launch deal.

Is it legal advice?

No. It's a record-keeping tool. It helps you keep a clear record; get advice on your contract and your claim.

Questions, or want to try it with your crew?

Send us an email. A real person reads it.

hello@thesitefile.com.au